The Gap Chess Club 2018 AGM Minutes

Posted on November 30, 2018

30/11/2018

meeting starts: 2018 UTC+10

present

  • Martin Laizans
  • Andrew Robinson
  • Amanda Ward
  • Tony Morris
by proxy
  • Brian Wilcock
  • Tony Howes

Proposed

To better handle casual players who arrive at the club, every tournament pairing will have two paired tournament players who are nominated prior to look after any casual players who arrive at the club. These two players will defer the start of their tournament game until a reasonable amount of time has passed (e.g. 30-40 minutes) after the normal start time, to ensure that there are no casual arrivals. Those two players may pass that time by, for example, playing a casual chess game.

Unanimously carried.

Proposed

Club start time changes from 2000 UTC+10 to 1930 UTC+10. It is proposed that this will help bring in new players to the club.

Unanimously carried.

Proposed

Put the membership form on the website. Andrew will send the updated membership form to Tony to put on the website.

Unanimously carried.

Proposed

It is proposed that a sponsored advertisement be placed on Facebook at a cost of US$14. This will be done around late January.

Tony abstains. Carried by all otherwise.

Proposed

It is proposed that the office bearers are:

  • President: Andrew Robinson
  • Vice-President: Vacant
  • Secretary: Tony Morris
  • Treasurer: Tony Morris
  • Tournament Director/Arbiter: Andrew Robinson
  • Publicity Officer: Tony Howes
  • Equipment Officer: Tony Morris
  • CAQ Delegate: Andrew Robinson

Unanimously carried.

Proposed

The equipment cupboard contains the following:

  • equipment that is broken and not valuable

It is proposed that this equipment is thrown away.

  • equipment that is potentially repairable

It is proposed that there is an effort to repair this equipment and if that fails, throw it away.

  • equipment that is in good order but not used

It is proposed that this equipment is offered for sale first to club members, to the general public and if that fails, it is thrown away.

  • equipment that is valuable and in good order

Maintain this equipment.

Unanimously carried.

Proposed

  • One of Martin, Andrew and Tony and others who are amenable, will take the club room keys to open the following week. This will be determined by who is available for the next week.

Unanimously carried.

Proposed

It is proposed that Andrew will ask the school if it is possible for a second set of keys for the club room, to make it more convenient to manage the opening of the club each Friday.


  • The club will continue using social media e.g. Facebook to advertise the club. The club’s activities in the newsletter of The Gap State High School.

  • Matters arising from the previous AGM were covered. All matters arising have been covered.

  • There could be an improvement by having an extra set of keys to the club room. However, The Gap State High School, which provides the facilities, will not allow this.


meeting closed 2119 UTC+10

> Tony Morris

Tony is the Treasurer of The Gap Chess Club.